> For the complete documentation index, see [llms.txt](https://docs.swingsoftware.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.swingsoftware.com/porter-for-outlook/using-porter-for-outlook/set-up-automated-email-exports.md).

# Set up automated email exports

Here are the steps to set up an automated export of Outlook folders to a location on your hard drive.

**Note:** The automated exports work only when Outlook is running. Exports will not be performed if Outlook is closed.

1\. Open the SWING Porter ribbon and click on **Settings (1):**

![](https://3913566116-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MlByckakJAVY8Rukvr4%2Fuploads%2Fgit-blob-8f3cac52cb1991c855595e8aef3068f9fd177e1b%2Fimage.png?alt=media)

2\. Select **Automatic Archival (1)** and click **New (2):**

![](https://3913566116-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MlByckakJAVY8Rukvr4%2Fuploads%2Fgit-blob-cc0e4ef0978761c31274fd29f959e665f2df7197%2Fimage.png?alt=media)

3\. Using the Conversion Profile window which opens up, configure your preferred export settings and your export schedule. In the below example, the automatic archival is set to run every 30 minutes. When finished, click **OK:**

![](https://3913566116-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MlByckakJAVY8Rukvr4%2Fuploads%2Fgit-blob-1a55a1dd1a16eeae17ba28be0f65457dab50a1b6%2Fimage.png?alt=media)

4\. Your new job now appears in the list of archiving jobs and it will run according to the pre-set schedule. Click OK to finish setting up the automated PDF export:

![](https://3913566116-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MlByckakJAVY8Rukvr4%2Fuploads%2Fgit-blob-32fdbe429e37f1ae75ef3509854ee22ede52b50f%2Fimage.png?alt=media)


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation by asking a question.

Perform an HTTP GET request on the following URL with the `ask` and `goal` query parameters:

```
GET https://docs.swingsoftware.com/porter-for-outlook/using-porter-for-outlook/set-up-automated-email-exports.md?ask=<question>&goal=<user_goal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is what the user is ultimately trying to achieve, the reason they need the answer. Sharing it helps GitBook give you a better, more relevant answer. A goal is most helpful when it describes the outcome the user wants rather than restating the question. For example, with `ask=how do I create an API token`, a goal like `automate deployments from our CI pipeline` lets GitBook tailor the answer to that use case.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.