Disk Archive
Last updated
Last updated
To extract your Notes documents or email to disk, click on the Extract to Disk option in the main menu:
On the export page select one or more databases to be exported (using the "Plus" icon), select the export settings, select the destination folder, and click Next:
The export settings can be configured on the Settings page in Seascape. You to configure the export options such as attachment export, PDF file naming rules, PDF rendering settings, and more.
For more information on how to select databases, views, and documents please see instructions further below in this article.
You can now review the export summary info. When you're ready to continue, click Start export now:
A new window will appear containing the progress bar showing the progress of your export.
After the export is completed, click Open Archive to open the destination folder containing the generated PDF files, attachments, and metadata.
You can also view the export log by using the "See the Export Log" link:
The Database selection dialog opens up when you click on the Plus icon in the database selection menu:
The dialog allows you to select the databases from your Local workstation or a Domino server:
Note that the selection dialog has two modes, the advanced and classic.
The advanced mode is shown in the above screenshot and opens by default. It allows you to select multiple databases all at once, by simply selecting them in the view.
The advanced dialog can sometimes load slowly, as it needs to analyse the databases and create a view for database selection.
If needed, you can also switch to the classic mode, using the link shown in screenshot below**:**
The classic selection dialog opens immediately each time, and you can now click the Add Database link to select databases one at a time:
After you've selected your databases click OK, and you will be returned to the main export page.
You can choose to export All documents in database or All documents in selected view(s):
If you choose the All documents in database option, then in the export settings you can also choose whether to export the documents to a single folder per database, or to a custom folder structure which will be generated in the destination folder:
If you select the No Structure (single folder per database) option, Seascape will create a folder for each selected database, and save the documents there.
If you select the Custom Structure option, Seascape will create a custom folder structure in the destination folder, and save the documents in the appropriate folders.
The folder structure is created using pre-defined folder creation formulas that you can select (for example by author, by form name, etc.)
If needed you can also define your own custom folder formulas on the Folder Formulas tab on the Settings page:
After you add a new folder creation formula it will be shown in the Custom Structure dropdown list on the export page where you can select it.
If needed, you can also add an additional rules for exporting only the documents that meet a specific criteria, by clicking on the pencil icon:
A popup window is now shown where you can select your document selection criteria (for example documents created in a specific date range), or even define a custom selection rule using a Notes formula:
To export specific document views select the All documents in selected view(s) option and then click on the pencil icon to select the views:
A popup window now appears where you can select the required views. To select an outline instead, click Views in outline:
Note that the view selection popup only appears when exporting a single database.
If you're exporting multiple databases, then a different popup is displayed, which allows you to export either the default view in each database or all views:
Important: When you're exporting document views to disk some duplication may occur (in the event a document is displayed in more than one document view).
To add custom metadata to your export, click on the Custom Metadata link and configure your metadata creation settings using Notes formulas:
The custom metadata is saved in sidecar XML files in the disk archive along with the regular metadata extracted from Notes.
The Notes doclinks are converted to special PDF hotspots that you can click on in order to open another linked PDF document in the archive.
