Web Archive
Last updated
Last updated
To create a Web Archive click on the Web Archive option in the main menu:
Next, select one or more databases to be exported (using the "Plus" icon), select the export settings, select the destination folder, and click Next:
The export settings can be configured on the Settings page and allow you to configure the export options such as attachment export, PDF rendering settings, and more
You can now review the export summary info. When you're ready to continue, click Start export now:
A new window will pop up, containing the progress bar showing the progress of your export:
After the export is completed, click Open in browser to open your archive in a web browser:
The Database selection dialog opens up when you click on the Plus icon in the database selection menu:
The dialog allows you to select the databases from your Notes workstation or a Domino server:
Note that the selection dialog has two modes, the advanced and classic mode.
The advanced mode is shown in the above screenshot and opens by default. It allows you to select multiple databases all at once, by simply selecting them in the view.
The advanced dialog sometimes loads slowly, as it needs to analyze the databases and create a view for database selection.
If the advanced dialog is taking too much time to load, you can switch to the classic mode using the link shown in screenshot below:
The classic selection dialog opens immediately each time. Click the Add Database link to select databases one at a time and add them to the dialog:
After you've selected your databases click OK, and you will be returned to the main export page.
After selecting a database to export, you can also click on the Views option to select specific views to export from the database:
The view selection popup now appears where you can select the views to export:
If the popup doesn't list all of your views then click "Refresh views list".
To show hidden or private views click the "Show hidden and private views" link on the right.
If you select all views, then an additional option will appear that also allows you to export unreferenced documents (documents that are not associated with any one view):
If you are exporting multiple databases, then you'll have the option of exporting either the default view from each database, or all views from all the databases:
If needed, click the Documents pencil icon to add an additional filter and export only the documents meeting a specific criteria:
The document selection popup now appears where you can select documents created or modified in a specific date range.
Additionally, you can also define a Notes formula to set up a custom document selection criteria:
To add custom metadata to your export, click on the Custom Metadata link and configure your metadata creation settings using Notes formulas:
The custom metadata is saved in JSON files in the Web Archive along with the regular metadata extracted from Notes.
The Notes doclinks are converted to special PDF hotspots that you can click on in order to open another linked PDF document in the archive.
