PDF Converter for Notes
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  • PDF Converter for Notes
  • Installation / uninstallation
    • Installing and activating
      • Installing PDF Converter toolbar icon
      • Installing PDF Converter toolbar icon for multiple users
      • Installing PDF Converter on server for automated archiving
      • Installing PDF Converter on Linux server
      • Offline license activation
      • PDF Converter sample on web
      • System Requirements
    • Uninstalling
      • Removing the PDF Converter toolbar icon
      • Removing the PDF Converter toolbar icon for multiple users
      • Removing PDF Converter completely from your system
    • Upgrading
      • Upgrade PDF Converter to a new release
      • Upgrade PDF Converter design elements in a custom application
    • Release History
  • Getting started
    • PDF Converter terminology
      • PDF package
      • PDF attachments
      • Separate PDF files
      • Flat vs. structured document export
      • Single PDF file with a bookmark view
      • Alternate Notes forms
      • Archiving jobs
    • Screencasts
    • Settings
      • General Settings
      • PDF Settings
      • Toolbar Icon Settings
    • Converting client-side
      • How to export emails to a PDF package
      • How to append emails to a PDF package
      • How to export emails to multiple PDFs
      • How to export mail folders to PDF
      • How to export view categories to PDF
      • How to export all emails to PDF
      • How to export parent-child documents
      • How to manage PDF document settings
      • How to export Notes metadata
      • How to export documents to PDF/A format
      • How to convert attachments to PDF
      • How to export attachments to disk
      • How to set PDF headers and footers
      • How to reduce PDF file size
      • How to use alternate forms
      • How to create a naming rule for the PDFs
      • Summary of export options
    • Converting server-side
      • How to export multiple databases to hard disk
      • How to schedule Notes email export to PDF
      • How to export a custom/programmatic document selection
      • How to export Notes metadata
      • How to classify PDF records using folders
      • How to run post-processing tasks on the PDF files
      • How to apply PDF settings to an archiving job
  • How to...
    • How to use the conversion dialog
    • How to set up a custom naming convention for PDF files
    • How to add header and footer to a PDF document
    • Using alternate forms
    • How to convert a document collection using multiple alternate forms
    • How to convert password protected HTML content
    • How to disable HTTP stream
    • How to enable international characters
    • How to enable/disable the low-level renderer
    • How to export documents ordered as in Lotus Notes view
    • How to find your Notes Installation and Notes Data directories
    • How to enable single category export using high level renderer [embedded views]
    • How to manually activate an API enabled database
    • How to reduce the PDF file size
    • How to search a PDF package
    • How to search PDF attachments
    • How to see your PDF Converter version number
    • How to send error-prone documents/emails to the Support
    • How to set custom PDF settings from LotusScript
    • How to use alternate forms in an archiving job
    • How to set PDF security
    • How to have working doclinks in PDF files
  • Tips / miscellaneous
    • About PDF metadata
    • Are Notes document links supported?
    • Types of output
    • Attachment options
    • Can I export OLE objects to PDF?
    • Deployment check-list
    • Disabling access for non-administrators
    • Do I need to have the latest JRE (Java Runtime Environment) installed on my Workstation/Server?
    • Exporting large sets of documents/emails using the toolbar icon
    • Extracting ZIP archive files
    • How to enable Microsoft Office conversion on Domino server
    • How to enable PDF search in Windows (64-bit)
    • How to get the SharePoint repository ID
    • Java files (jar) list
    • Merging attachments with PDF forms
    • PDF filename Unicode compliance tips
    • PDF/A format description
    • Product limitations
    • Single-Click Exports
    • There's no "Show Java Debug Console" option in my Lotus Notes client
    • What is the SWING PDF Converter installation footprint?
    • Where can I find my attachments?
    • Which view/folder types are supported
  • For developers
    • Enabling your applications
    • API Design elements description
    • LotusScript API reference
      • Class SwPDFDocument
        • Public Function AppendTo(DestFilePath As String)
        • Public Function GetAsRTItem() As NotesRichTextItem
        • Public Function GetAsRTItemEx(attachmentName As String) As NotesRichTextItem
        • Public Function GetFilePath()
        • Public Function GetMetadata() as String
        • Public Function IsCollection() As Boolean
        • Public Function Recycle()
        • Public Function SaveToFile(FilePath As String)
      • Class SwPDFCreator
        • Public Function GetError() As SwPDFError
        • Public Function GetVersion() As String
        • Public Function Init(LicenseKey As String) As Boolean
        • Public Function InitWithActivationResponse(ActivationResponse As String) As Boolean
        • Public Function LoadSettingsFromUNID(PDFSettingsUNID As String, UseGeneralSettings As Boolean) As Bo
        • Public Function ProcessDocCollection(dc As NotesDocumentCollection, DbView As String) As SwPDFDocume
        • Public Function ProcessDocCollectionFromFile(FilePath As String, DbServer As String, DbPath As Strin
        • Public Function ProcessDocument(doc As NotesDocument) As SwPDFDocument
        • Public Function ProcessFolders(dbSrc As NotesDatabase, FoldersList As Variant, IncludeResponses As B
        • Public Function ProcessRTItem(rtItemSource As NotesRichTextItem) As SwPDFDocument
        • Public Function ProcessUrl(url As String) As SwPDFDocument
        • Public Function ProcessViewCategories(view As NotesView, CatList As Variant, IncludeResponses As Boo
        • Public Function SetPdfProperties(Title As String, Subject As String, Author As String, Keywords As S
        • Public Function SetWatermarkFont(fontFamily As String, size As Integer, style As Integer, colorR As
        • Public Function SetWatermarkImage(filePath As String, position As Integer, margin As Double) - Learn
        • Public Function SetWatermarkText(wmText As String, rotation As Double, position As Integer, margin A
      • Class SwPDFSettings
        • Public Function SetHTTPProxy(proxyHost As String, proxyPort As Integer)
        • Public Function SetCustomMetadata(CustomMetadata As Variant, CustomMetadataOnly As Boolean) As Boole
      • Class SwPDFRegistration
        • Public Function GetVersion() As String
        • Public Function GetLicense() As SwPDFLicense
        • Public Function Register(LicenseKey As String) As Variant
      • Class SwPDFLicense
      • Class SwPDFProgress
        • Public Function GetCurrentIndex() As Integer
        • Public Function GetStatus() As Integer
      • Class SwPDFError
    • LotusScript code samples
      • Button on form
      • Button on view
      • Add metadata
      • Add custom header/footer to PDF document
      • PDF conversion on the Web
      • Convert large number of documents
      • Change document orientation
      • Convert single document from UI
      • Doclinks sample for repository
      • View to PDF package
  • Troubleshooting
    • Troubleshooting Guide
    • Error messages
      • Error - Type mismatch in method OP_CHECK_TOS_INST AINSTANCE found, Unknown expected
      • Error - Cannot write or create file (file or disk is read-only)
      • Error - DLL issue on 64-bit servers
      • Error - Domino HTTP Error Loading Java Virtual Machine
      • Error - Exception in thread "Launcher: SwCreatePDF" java.lang.NoClassDefFoundError: -SOME CLASS-
      • Error - ExceptionConverter: java.security.NoSuchAlgorithmException
      • Error - INITIALIZE ERROR: EXTRACTJAVARESOURCES (nn) : 91 - Object variable not set - INIT (nn) - Lea
      • Error - java.security.AccessControlException: Access denied ([SOME CLASS EXCEPTION]) - Learning Cent
      • Error - ReferenceError: openLInkPriv is not defined
      • Error - swllrend.dll corrupted or not extracted
      • Error - SWPDFSAVETODISK (29) : 53 - File not found
      • Error - There is another PDF conversion process already started
      • Error - Type mismatch (13)
    • General issues
      • Archiving jobs agent timeout
      • Concurrent execution issues
      • Conversion speed is slow
      • Document links not working
      • Email images do not appear in PDF
      • Header and footer not visible in my emails
      • Header and footer not visible or partially visible
      • How to enable SWING PDF Converter with Symantec Endpoint Protection (SEP)
      • Numerous "Trust to..." prompts appearing
      • PDF toolbar icon does not appear after installation
      • PDF toolbar icon not shown in IBM Notes 9 toolbar
      • PDF toolbar icon is still on my toolbar after uninstalling
      • Select categories / folders applet is failing to start
      • ZIP files can not be detached from PDF
      • PDF fonts not embedded for Asian/Arabic documents
      • Thai symbols not shown in PDF document
    • History log
      • Archiving job logs
      • Conversion and error logs
      • Notes crashes during conversion
  • Seascape for Notes
  • Support
    • Support Request
    • Premium Export Services
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On this page
  • About PDF settings
  • General tab
  • PDF setting name
  • Short description
  • Default PDF setup
  • Oversized image compression
  • PDF/A compliance
  • Export Notes fields to PDF properties (metadata)
  • Page setup tab
  • Page size
  • Page orientation
  • Margins
  • Fonts tab
  • Embed all fonts
  • Path to System font's directory
  • Use web safe fonts for HTML content
  • Structured export tab
  • Bookmarks separator
  • Bookmark tree root
  • Header/Footer tab
  • Enable Header/Footer
  • Header/Footer option
  • Watermark tab
  • Enable watermark
  • Attachments tab
  • Attach files in their native format.
  • Convert files to PDF and attach.
  • Convert files to PDF and append.
  • Extract attachments to disk.
  • Do not export file attachments.
  • Enable inline images
  • Zip attachments
  • Security tab
  • Password required to open document
  • Password required to change permissions and passwords
  • Encryption level
  • No printing
  • No changing the document
  • No content copying or extraction, disable accessibility
  • No adding or changing comments and form fields

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  1. Getting started
  2. Settings

PDF Settings

PreviousGeneral SettingsNextToolbar Icon Settings

Last updated 3 years ago

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About PDF settings

The PDF Settings section allows users to create one or more PDF conversion profiles which are saved in separate configuration documents. The following screenshot shows the PDF Settings view containing four configuration documents:

General tab

PDF setting name

This is the name of the setting document (visible to end users).

Short description

Displays the description of the PDF settings configuration document in the PDF Settings view.

Default PDF setup

Select whether the current configuration document will be the default setting for all conversions.

Oversized image compression

Select the preferred image resolution in range from 72dpi to 600dpi (a lower dpi setting may result with smaller PDF file sizes).

PDF/A compliance

Select whether the created PDF documents will be compliant with the PDF/A standard.

Export Notes fields to PDF properties (metadata)

Select whether to save the Notes document field values to PDF metadata (document fields are transferred to PDF as Field name -> Value pairs). The metadata can later be extracted from the PDF in XML format using SWING PDF Converter's API. A small code sample that demonstrates this functionality is available in SWING PDF Converter database. An additional check-box provides the option to export the Notes field values to sidecar XML files.

Page setup tab

Page size

e.g. A4 (21cm x 29.7cm)

Page orientation

Select Portrait or Landscape orientation.

Margins

Select the preferred Top/Bottom Left/Right margins.

Fonts tab

Embed all fonts

Select whether to embed the original document fonts into the created PDF files (if set to Yes, the PDF file size may increase).

Path to System font's directory

Select a path which is different than the default fonts path if needed.

Use web safe fonts for HTML content

Select whether to load only the web safe fonts while converting HTML content.

Structured export tab

Bookmarks separator

Select how to separate the documents exported into a Single PDF File with a Bookmarks View.

Bookmark tree root

Select if the root level in the PDF bookmark view will be named after the database or after the current view title.

Header/Footer tab

Enable Header/Footer

Select whether to print a header and footer on the PDF files.

Header/Footer option

Select whether to use a header/footer defined on source document form or to use a custom header/footer.

Watermark tab

Enable watermark

Select whether a watermark (either text or image) will be printed on the PDF files.

Attachments tab

Attach files in their native format.

If enabled, all document attachments will be embedded inside the generated PDF documents in their native formats.

The attachments can then be opened from the attachment panel of any PDF reader software or by double clicking the attachment icon on the PDF page.

Convert files to PDF and attach.

If enabled, all document attachments will first be converted to PDF and then embedded inside the resulting PDF document as new PDF attachments.

In order to convert attachments to PDF, one of the following also needs to be installed on the machine where the conversions are taking place: MS Office 2007 (or higher), OpenOffice, Lotus Symphony

Convert files to PDF and append.

If enabled, the Notes document/email and all its attachments will be converted to individual PDF files and then automatically merged into a single PDF document.

In order to convert attachments to PDF, one of the following also needs to be installed on the machine where the conversions are taking place: MS Office 2007 (or higher), OpenOffice, Lotus Symphony

Extract attachments to disk.

If enabled, the document attachments will be extracted to the location on the hard drive specified in this setting.

Note: This setting applies only to creation of PDF Packages or a Single PDF File with a Bookmarks View.

If documents are being exported to Separate PDF files, then the attachments will be saved in the same location as the PDF files (a sub-folder containing the document attachments will be created for each PDF).

Do not export file attachments.

If enabled, document attachments will not be embedded inside the created PDF document.

Enable inline images

If enabled, image attachments (such as png, jpg, gif, bmp) will be displayed within the PDF document as images and not as attachment icons.

Zip attachments

  • Attach as is: If enabled, ZIP attachments will be embedded inside the created PDF document as normal attachments.

  • Extract and process individual files: If enabled, SWING PDF Converter will extract the contents of the ZIP archives and process them as normal attachments. PDF Converter also supports extraction of nested ZIP archives.

  • Change archive extension to 7z: Some PDF readers do not allow downloading/opening of ZIP attachments from the PDF file. By changing the .zip extension to .7z, users will later be able to open the attachment from the PDF document and save it on disk (where the file extension can then be changed back to .zip).

Security tab

Password required to open document

Select whether the created PDF document will be encrypted.

Password required to change permissions and passwords

Provides the ability to set a master password for changing permissions and passwords.

Encryption level

Choose between 40 or 128-bit RC4 encryption

No printing

Enable/disable.

No changing the document

Enable/disable.

No content copying or extraction, disable accessibility

Enable/disable.

No adding or changing comments and form fields

Enable/disable.