PDF Converter for Notes
DocsSupport RequestWebsite
  • PDF Converter for Notes
  • Installation / uninstallation
    • Installing and activating
      • Installing PDF Converter toolbar icon
      • Installing PDF Converter toolbar icon for multiple users
      • Installing PDF Converter on server for automated archiving
      • Installing PDF Converter on Linux server
      • Offline license activation
      • PDF Converter sample on web
      • System Requirements
    • Uninstalling
      • Removing the PDF Converter toolbar icon
      • Removing the PDF Converter toolbar icon for multiple users
      • Removing PDF Converter completely from your system
    • Upgrading
      • Upgrade PDF Converter to a new release
      • Upgrade PDF Converter design elements in a custom application
    • Release History
  • Getting started
    • PDF Converter terminology
      • PDF package
      • PDF attachments
      • Separate PDF files
      • Flat vs. structured document export
      • Single PDF file with a bookmark view
      • Alternate Notes forms
      • Archiving jobs
    • Screencasts
    • Settings
      • General Settings
      • PDF Settings
      • Toolbar Icon Settings
    • Converting client-side
      • How to export emails to a PDF package
      • How to append emails to a PDF package
      • How to export emails to multiple PDFs
      • How to export mail folders to PDF
      • How to export view categories to PDF
      • How to export all emails to PDF
      • How to export parent-child documents
      • How to manage PDF document settings
      • How to export Notes metadata
      • How to export documents to PDF/A format
      • How to convert attachments to PDF
      • How to export attachments to disk
      • How to set PDF headers and footers
      • How to reduce PDF file size
      • How to use alternate forms
      • How to create a naming rule for the PDFs
      • Summary of export options
    • Converting server-side
      • How to export multiple databases to hard disk
      • How to schedule Notes email export to PDF
      • How to export a custom/programmatic document selection
      • How to export Notes metadata
      • How to classify PDF records using folders
      • How to run post-processing tasks on the PDF files
      • How to apply PDF settings to an archiving job
  • How to...
    • How to use the conversion dialog
    • How to set up a custom naming convention for PDF files
    • How to add header and footer to a PDF document
    • Using alternate forms
    • How to convert a document collection using multiple alternate forms
    • How to convert password protected HTML content
    • How to disable HTTP stream
    • How to enable international characters
    • How to enable/disable the low-level renderer
    • How to export documents ordered as in Lotus Notes view
    • How to find your Notes Installation and Notes Data directories
    • How to enable single category export using high level renderer [embedded views]
    • How to manually activate an API enabled database
    • How to reduce the PDF file size
    • How to search a PDF package
    • How to search PDF attachments
    • How to see your PDF Converter version number
    • How to send error-prone documents/emails to the Support
    • How to set custom PDF settings from LotusScript
    • How to use alternate forms in an archiving job
    • How to set PDF security
    • How to have working doclinks in PDF files
  • Tips / miscellaneous
    • About PDF metadata
    • Are Notes document links supported?
    • Types of output
    • Attachment options
    • Can I export OLE objects to PDF?
    • Deployment check-list
    • Disabling access for non-administrators
    • Do I need to have the latest JRE (Java Runtime Environment) installed on my Workstation/Server?
    • Exporting large sets of documents/emails using the toolbar icon
    • Extracting ZIP archive files
    • How to enable Microsoft Office conversion on Domino server
    • How to enable PDF search in Windows (64-bit)
    • How to get the SharePoint repository ID
    • Java files (jar) list
    • Merging attachments with PDF forms
    • PDF filename Unicode compliance tips
    • PDF/A format description
    • Product limitations
    • Single-Click Exports
    • There's no "Show Java Debug Console" option in my Lotus Notes client
    • What is the SWING PDF Converter installation footprint?
    • Where can I find my attachments?
    • Which view/folder types are supported
  • For developers
    • Enabling your applications
    • API Design elements description
    • LotusScript API reference
      • Class SwPDFDocument
        • Public Function AppendTo(DestFilePath As String)
        • Public Function GetAsRTItem() As NotesRichTextItem
        • Public Function GetAsRTItemEx(attachmentName As String) As NotesRichTextItem
        • Public Function GetFilePath()
        • Public Function GetMetadata() as String
        • Public Function IsCollection() As Boolean
        • Public Function Recycle()
        • Public Function SaveToFile(FilePath As String)
      • Class SwPDFCreator
        • Public Function GetError() As SwPDFError
        • Public Function GetVersion() As String
        • Public Function Init(LicenseKey As String) As Boolean
        • Public Function InitWithActivationResponse(ActivationResponse As String) As Boolean
        • Public Function LoadSettingsFromUNID(PDFSettingsUNID As String, UseGeneralSettings As Boolean) As Bo
        • Public Function ProcessDocCollection(dc As NotesDocumentCollection, DbView As String) As SwPDFDocume
        • Public Function ProcessDocCollectionFromFile(FilePath As String, DbServer As String, DbPath As Strin
        • Public Function ProcessDocument(doc As NotesDocument) As SwPDFDocument
        • Public Function ProcessFolders(dbSrc As NotesDatabase, FoldersList As Variant, IncludeResponses As B
        • Public Function ProcessRTItem(rtItemSource As NotesRichTextItem) As SwPDFDocument
        • Public Function ProcessUrl(url As String) As SwPDFDocument
        • Public Function ProcessViewCategories(view As NotesView, CatList As Variant, IncludeResponses As Boo
        • Public Function SetPdfProperties(Title As String, Subject As String, Author As String, Keywords As S
        • Public Function SetWatermarkFont(fontFamily As String, size As Integer, style As Integer, colorR As
        • Public Function SetWatermarkImage(filePath As String, position As Integer, margin As Double) - Learn
        • Public Function SetWatermarkText(wmText As String, rotation As Double, position As Integer, margin A
      • Class SwPDFSettings
        • Public Function SetHTTPProxy(proxyHost As String, proxyPort As Integer)
        • Public Function SetCustomMetadata(CustomMetadata As Variant, CustomMetadataOnly As Boolean) As Boole
      • Class SwPDFRegistration
        • Public Function GetVersion() As String
        • Public Function GetLicense() As SwPDFLicense
        • Public Function Register(LicenseKey As String) As Variant
      • Class SwPDFLicense
      • Class SwPDFProgress
        • Public Function GetCurrentIndex() As Integer
        • Public Function GetStatus() As Integer
      • Class SwPDFError
    • LotusScript code samples
      • Button on form
      • Button on view
      • Add metadata
      • Add custom header/footer to PDF document
      • PDF conversion on the Web
      • Convert large number of documents
      • Change document orientation
      • Convert single document from UI
      • Doclinks sample for repository
      • View to PDF package
  • Troubleshooting
    • Troubleshooting Guide
    • Error messages
      • Error - Type mismatch in method OP_CHECK_TOS_INST AINSTANCE found, Unknown expected
      • Error - Cannot write or create file (file or disk is read-only)
      • Error - DLL issue on 64-bit servers
      • Error - Domino HTTP Error Loading Java Virtual Machine
      • Error - Exception in thread "Launcher: SwCreatePDF" java.lang.NoClassDefFoundError: -SOME CLASS-
      • Error - ExceptionConverter: java.security.NoSuchAlgorithmException
      • Error - INITIALIZE ERROR: EXTRACTJAVARESOURCES (nn) : 91 - Object variable not set - INIT (nn) - Lea
      • Error - java.security.AccessControlException: Access denied ([SOME CLASS EXCEPTION]) - Learning Cent
      • Error - ReferenceError: openLInkPriv is not defined
      • Error - swllrend.dll corrupted or not extracted
      • Error - SWPDFSAVETODISK (29) : 53 - File not found
      • Error - There is another PDF conversion process already started
      • Error - Type mismatch (13)
    • General issues
      • Archiving jobs agent timeout
      • Concurrent execution issues
      • Conversion speed is slow
      • Document links not working
      • Email images do not appear in PDF
      • Header and footer not visible in my emails
      • Header and footer not visible or partially visible
      • How to enable SWING PDF Converter with Symantec Endpoint Protection (SEP)
      • Numerous "Trust to..." prompts appearing
      • PDF toolbar icon does not appear after installation
      • PDF toolbar icon not shown in IBM Notes 9 toolbar
      • PDF toolbar icon is still on my toolbar after uninstalling
      • Select categories / folders applet is failing to start
      • ZIP files can not be detached from PDF
      • PDF fonts not embedded for Asian/Arabic documents
      • Thai symbols not shown in PDF document
    • History log
      • Archiving job logs
      • Conversion and error logs
      • Notes crashes during conversion
  • Seascape for Notes
  • Support
    • Support Request
    • Premium Export Services
Powered by GitBook
On this page
  • Attach files in their native formats
  • Convert files to PDF and attach
  • Convert files to PDF and append
  • Extract attachments to disk
  • Do not export file attachments

Was this helpful?

  1. Tips / miscellaneous

Attachment options

PreviousTypes of outputNextCan I export OLE objects to PDF?

Last updated 3 years ago

Was this helpful?

This article shows the various options available for processing Notes attachments during your conversion jobs. These options can be configured in the PDF Settings section of your SWING PDF Converter database (the Attachments tab).

The same options can also be configured using LotusScript API. If PDF Converter is being deployed programmatically, see our development section for more information:

Attach files in their native formats

The Attach files in their native formats option allows you to embed the document attachments inside the created PDF document in their native formats. To see how to access the attachments later please refer to the following article:

Two additional options allow you to select how inline images and ZIP attachments will be processed (see below screenshot).

If Enable inline images is set to Yes, then the image attachments (such as PNG, JPG, GIF, BMP) will be displayed on the PDF pages as images and not as attachment icons.

If Attach as it is option is enabled, then the ZIP file attachments will be embedded in the PDF file in ZIP format. Note that in this case it is recommended to change the ZIP file extension from .ZIP to .7Z or similar (since Adobe does not allow ZIP files to be opened from within a PDF file). You can change the ZIP file extension automatically during conversion jobs by checking the Change archive extension to 7z check-box.

If you select the Extract and process individual files option, then the PDF Converter will automatically extract the contents of the ZIP file in the background and process them just as if they were normal attachments.

Convert files to PDF and attach

The Convert files to PDF and attach option allows you to convert several attachment types to PDF and then attach the created PDF files to the main PDF document (i.e. the converted Notes document or email). This feature requires one of the following Office packages to be installed on the same machine on which you're running your exports: Microsoft Office, Apache OpenOffice, LibreOffice, IBM Lotus Symphony.

If an attachment can not be converted to PDF (e.g. if it is not of a supported type) then it will be embedded within the PDF file in its native format.

The other two options for processing inline images and ZIP attachments work in the same way as described in previous section.

Convert files to PDF and append

The Convert files to PDF and append option works in the same as the previous "Convert files to PDF and attach" option, except the processed attachments will be appended to the main PDF file, resulting in one long PDF file.

Extract attachments to disk

The Extract attachments to disk option allows you to export attachments separately from the created PDF files. When you're exporting attachments to disk there are two different scenarios:

  1. If you are creating a PDF package, a Single PDF file with a bookmarks view or a single PDF document, then the document attachments will be exported to the location on your hard drive that you specify in the Temporary attachments folder setting (for example, in the below image the temporary attachments folder is set to C:\attachments).

  2. If you are creating individual PDF files, then the attachments will be saved in the same location where you save the PDF files. In this case a sub-folder will be created for each PDF file created, and the sub-folder will be named same as the PDF file but with an "-ATT" text appended at the end (indicating that the folder contains attachments, see below image).

Additional options in this section allow you to specify the way in which attachment icons will be displayed in the PDF file and how inline images and ZIP files will be processed.

If you select the Show original icon option then the original attachment icons (e.g. Word, PowerPoint etc.) will be shown in the same position in the PDF document as in the Notes document/email.

If you select the Show "no attachment" icon option then the original attachment icon will appear in PDF, however it will also contain a small red icon in the corner indicating that the attachment icon is inactive (i.e. it can not be double-clicked).

If you select the Do not show icon option then no icons will be shown in the PDF document.

Inline images and ZIP files will be processed in the same way as described in previous sections.

Do not export file attachments

This option will disable export of attachments to PDF.

Attachment icons and inline images will be processed in the same way as described in previous sections.

For developers
Where can I find my attachments?